Jobs in UAE – Job Purpose:
To manage the logistics of events to ensure the smooth running of each event.
Key Performance Indicators:
• Smooth running of the event
• All communication with speakers dealt with in a punctual and professional manner
• Final costs within budget set by Conference Producer

Main Duties & Responsibilities

Administration
• Corresponding in a professional manner with high-level speakers once they have confirmed their participation at an event and coordinating their travel & accommodation arrangements, obtaining their course materials and their audio-visual and payment requirements
• Liaise with hotels on room set-up, food & beverage requirements and audio-visual equipment
• Liaise with audio-visual suppliers for equipment (stage, microphones, sound system, laptops) and technical support
• Source suppliers for event needs at new event locations
• Collate speaker presentation materials for printing of course manuals or for online website
• Organise site visits, tours, cocktail receptions, gala dinners
• Preparation of materials to be used during the event (print badges, lists, delegate packs, certificates)
• Maintain budgets set by the Conference Producer and prepare final costs for each event
• Adhering to the duties and deadlines as set out by the event checklist

On-site
•Interaction with speakers and delegates
•Attending Conference and Training Events in Saudi Arabia
•Coordination of on-site staff and other resources to ensure the smooth running of the event:-
Room set-up
stage build
audio-visual
food & beverage
registration
presentations

General
•Liaise with other departments when required
•Promote good customer care and anti-discriminatory practice
•Take responsibility for own learning and development
•Perform any other duties commensurate with the grade and level of responsibility
•Willingness to work longer than normal office hours
•Ability and willingness to travel
•Practice good time management

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