Written by Maud on 2009-10-28
General Summary;
The primary areas of responsibility of this role are to provide full secretarial services to the MD. The position requires a highly efficient, competent and highly organized individual with exceptional foresight, a pro-active self starter who is a logical and lateral thinker. The individual will respond quickly and positively to all manner of situations with efficiency in the knowledge this position comes with high responsibility and trust. The incumbent should be able to work under pressure and independently where necessary and maintain a high level of confidentiality throughout the Firm. The position is both demanding and rewarding.
Principle Duties & Responsibilities
• Establish and maintain administration systems and documentation as per the requirements of the MD’s office
• Organization of business trips including follow-up post trips.
• Complex diary management on a daily, weekly and monthly basis
• Schedule meetings internally and externally, including client liaison.
• Understand Microsoft Word, Excel, PowerPoint, Outlook to an advanced level
• Provide audio and copy typing
• Manage and issue correspondence in a corporate manner in keeping with the Gulf Capital format and overall corporate standards
• Prepare PowerPoint presentations to a high standard; photocopying, binding packs, reports, CV’s etc..
• Utilise where appropriate the internet and research facilities to provide basic company, client, individuals information when necessary
• Manage systems by maintaining efficient electronic and hard copy filing systems including databases where appropriate.
• Process telephone calls in a professional and informed manner
• Maintain efficient electronic and hard copy filing systems including database as appropriate.
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