Written by Maud on 2009-11-23
Summary
This position was designed for a proactive, hardworking individual, ready to deal with a dynamic work environment while meeting and exceeding the expectations of the Managing Director and Management team.
Qualifications
• Excellent communication skills in both English & Arabic
• Outstanding planning & organisation skills
• Personal Integrity
• Flexible, hard worker who can deal with pressure & in stressful situations
• Making considered decisions
• Working knowledge of Microsoft programs; Word / Excel / Power Point / Outlook
• Good at taking notes (shorthand / speed writing)
• Accurate typing skills of 60 wpm minimum
• 2 years minimum in a similar role
• Professional Approach
• Personable
• Presentable and professional
• Team Player
Reports to
• Managing Director
Responsibilities, include but are not limited to;
1) Assist the Managing Director in all day to day administrative tasks
• Diary management
• Meeting organisation needs
• Being the first point of contact
• Dealing with correspondence and calls
• Filing
• Claiming expenses & travel schedules
• Liaison with investors and Non-Executive Directors
• Preparation of Board packages
• Dictation of meeting minutes
• Arrangements of meetings for Board of Directors
• Preparation of proposals and presentations
• Ad hoc projects
2) Ad Hoc support to the management team & Head office personal
• Preparation of information packages
• Production of meeting minutes and action points for senior management team meetings
• Diary management
• Preparation of proposals and presentations
• Ad hoc secretarial support and projects
3) HR administrative support to HR Manager
• Creation and management of personnel files and HR systems
• Assistance in recruitment activities
• Processing of new employees and ex-employees
• Assistance in organising training sessions and corporate events
• Assisting in processing of payroll
4) Head Office duties
• Oversee and manage head office suppliers
• Health & Safety for Head Office personnel
• Management of Head Office processes (e.g. post delivery, courier booking, etc)
• Management of Head Office environment
• Management of Head Office equipment
5) Other Responsibilities
• Contribute to Makateb Business Center’s
• Support its vision, values, aims and objectives
• Any other duties required