Jobs in UAE: Responsible for providing efficient secretarial support and office management to the Group Director, while observing the strict confidentiality and sensitivity of all data and information

Planning, organizing and coordinating the Group Director’s diary and meetings, including follow-ups on implementations/decisions, daily correspondence phone calls, mails and faxes

Drafting and typing internal and external correspondence

Maintain and update filing system and confidential records

Preparing minutes of meetings, typing reports and preparing presentation material.

Plan and organize high level meetings of clients, service providers, banks and corporate heads

Co-ordinate business travel that includes flights, transports, accommodation, meetings and visas

Communicating with Group Directors/ Executives and Head of Departments to follow-up on meeting points, set meetings etc.

Responsible for the office supplies and materials requisition

Liaise with HR on general policy matters

Liaise with finance on cheque signatures/authorizations, payments, transfers and petty cash management

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Skills

3-8 years of professional secretarial experience with a reputable organization

Language and Communication
Skills:
Fluent in Arabic and English and must be able to simultaneously translate from Arabic to English and vice versa during meetings

Computer Literate in MS-Office skills with attention to details and maintaining accuracy

Holder of a diploma/degree with relevant experience in this field

Organized and confident to work independently and efficiently under pressure

Mature and a confident individual to deal across different levels

Sensitive communicator

Additional Information

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