Location: United Arab Emirates (U.A.E)
Job Category: Accounting / Finance
Ref #: ACC–0092
PostedOn: 5/15/2008

Job Description:
– They are seeking to hire services of a receptionist.
– The main objective of this individual is to provide a friendly, cheerful greeting to all clients and customers as they enter our office, and to maintain the reception area in a neat & professional manner.
– Receptionist is the “first contact” person, clients and customers will have of their firm and therefore it is the most important “First Impression” all customers receive.
– The Key Responsibilities are: – Greet and welcome guests.
– Answer the phone in a prompt (within the first 3 rings) & friendly manner.
– Assist with bulk mail, certified mail and express mailings.
– Organize & assist with incoming & outgoing faxes.
– Schedule Conference Room and set up for meetings.
– Update the phone/fax register.
– Maintain stationery cabinet.
– Mail drop off and pick–up, maintain postage stamps and the postal “drop–area”.
– Maintain copies of all forms (contract forms, closing checklist, listing checklists, fax cover sheets, company letterheads and envelopes, etc.)
– Preparation of Engagement Letters.
– Maintain keys for the office.
– Maintain Staff birthday list.
– Maintain and update the Staff/Office/Client phone number list.
– Arrange for any courier special service for staff.
– Office supplies inventory and ordering.
– Maintain all Receptionist files.

Experience: 1 – 5 Years

Education: Bachelors Degree

Skills:

– Punctuality.
– Must be in the office @ 8am daily and @ 3pm daily after lunch.
– Must have neat in appearance and clean.
– A self–starter.
– Friendly and engaging personality.
– Knowledgeable to all duties and responsibilities of office work.
– Arrives to work in a timely manner.
– Excellent oral and written skills.
– Good business organizational skills.
– Good problem solving skills.
– Must be able to work independently.
– Prior experience as a Receptionist is required.

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